The following Schedule of Financial Delegations has been approved by University Council (12 July meeting).
The Schedule provides delegated authority and expenditure limits (where applicable) for:
- Capital expenditure (including Finance Leases)
- Operating Expenditure
- Transferring budget between operating and capital expenditure
- Expenditure of Carry Forward Balances
- Establishment and Approval of Contracts
All Authority Values are GST Exclusive
University Council to Vice-Chancellor
| Contracts | Capital | Operating | Carry Forwards |
All Deeds and Contracts to $7.5 million* Establish finance leases with whole of life cost up to $2.5 million** | Within Approved Budget Discretionary approval of additional expenditure of up to $2.5 million above the annual budget Approval to transfer up to $2.5 million from operating budget subject to a positive variance against budget to cover the proposed expenditure Disposal of assets with an original cost of up to $2.5 million | Within Approved Budget Discretionary approval of additional expenditure of up to | Expenditure of Carry Forwards subject to positive net University carry forwards within the current financial year |
* All Deeds and Contracts over $7.5 million are to be signed off by two members of the University Council.
** All finance leases with a whole of life cost up to $2.5 million are to be signed off by two members of the University Council.
University Council to Vice-Chancellor
| Liabilities, Funds Transfers and Debt Write-Offs |
|
University Council to Committee of Council
| Committee | Staff | Contracts | Capital | Operating |
| Capital Development Committee | n/a | n/a | Within Approved Budget with individual projects to be approved by Council | Within Approved Budget |
| Audit and Risk Committee | n/a | n/a | Within Approved Budget | Within Approved Budget |
Vice-Chancellor to Committees
| Committee | Staff | Contracts | Capital | Operating |
| Internationalisation Committee | n/a | n/a | Within Approved Budget | Within Approved Budget |
| Equipment Committee | n/a | n/a | Within Approved Budget | Within Approved Budget |
| Research Committee | n/a | n/a | Within Approved Budget | Within Approved Budget |
| Scholarships Committee | n/a | n/a | Within Approved Budget | Within Approved Budget |
| Committee for the Advancement of Teaching and Learning | n/a | n/a | Within Approved Budget | Within Approved Budget |
Committees to Specific Staff
| Committee | Staff Member | Staff | Contracts | Capital | Operating |
| Capital Development Committee | Chief Operating Officer Director Property and Campus Development Chief Digital Officer Head of Transformation and Improvement | n/a | n/a | Within Approved Project Budget | Within Approved Project Budget |
| Research Committee | DVC Research and Enterprise | n/a | n/a | Within Approved Budget | Within Approved Budget |
| Internationalisation Committee | DVC External Engagement | n/a | n/a | Within Approved Budget | Within Approved Budget |
| Committee for the Advancement of Teaching and Learning | DVC Academic | n/a | n/a | Within Approved Budget | Within Approved Budget |
| Equipment Committee | DVC Research and Enterprise | n/a | n/a | Within Approved Budget | Within Approved Budget |
| Scholarships Committee | Scholarships Officer | n/a | n/a | n/a | Within Approved Budget |
Vice-Chancellor to Deputy Vice-Chancellor Academic, Deputy Vice-Chancellor Research and Enterprise, Deputy Vice-Chancellor External Engagement, Deputy Vice-Chancellor Māori and Chief Operating Officer
| Staff | Contracts | Capital | Operating | Carry Forwards |
Replacement of existing professional staff Subject to HR Policies for academic staff New professional staff appointments where budgetary approval is obtained | All Contracts to $2.5 million Second signature on all contracts | Within Approved Budget limited to individual transactions under $1million Land:- Nil Buildings:- $250k per annum subject to approval from Director Property and Campus Development Transfer up to $500k from operating budget Disposal of assets other than land and buildings with an original cost of up to $1 million | Within Approved Budget limited to individual transactions under $1 million | Limited to individual transactions under $1 million subject to a positive net Division carry forward within the current financial year Land:- Nil Buildings:- $250k per annum subject to approval from Director Property and Campus Development |
Vice-Chancellor to Pro-Vice-Chancellors
| Staff | Contracts | Capital | Operating | Carry Forwards |
Subject to HR Policies for academic staff New professional staff appointments where budgetary approval is obtained | All category 1 contracts subject to limits under "Capital" and "Operating" | Within Approved Budget Limited to individual transactions under $500k Land:- Nil Buildings:- $250k per annum subject to approval from Director Property and Campus Development Transfer up to $500k from operating budget Disposal of assets other than land and buildings with a cost value of up to $500k | Within Approved Budget limited to individual transactions under $500k | Limited to individual transactions under $500k subject to a positive net Division carry forward within the current financial year Land:- Nil Buildings:- $250k per annum subject to approval from Director Property and Campus Development |
Vice-Chancellor to Chief Operating Officer and Chief Financial Officer
| Contracts, Liabilities and Funds Transfers |
With the approval of the Vice Chancellor these authorities may be delegated to other staff to maintain operational efficiency. |
Pro-Vice-Chancellors to Academic Cost Centre Heads
| Staff | Contracts | Capital | Operating | Carry Forwards |
| Nil | All category 1 contracts subject to limits under "Capital" and "Operating" | Within Approved Budget limited to individual transactions under $75k Land And Buildings:- Nil Transfer up to $75k from operating budget | Within Approved Budget limited to individual transactions under $75k | Limited to individual transactions under $75k subject to a positive net Cost Centre carry forward within the current financial year Excludes land and buildings |
Deputy Vice-Chancellors and Pro-Vice-Chancellors to Researchers
| Staff | Contracts | Capital | Operating | Carry Forwards |
Subject to HR Policies for academic staff | All Category 1 contracts subject to terms of existing approved research contracts | Within terms of existing approved research contracts | Within terms of existing approved research contracts | Within terms of existing approved research contracts |
Vice Chancellor, Deputy Vice-Chancellors and Chief Operating Officer to Service Division Heads, Chief Financial Officer and Registrar and Secretary to Council
| Staff | Contracts | Capital | Operating | Carry Forwards |
Subject to HR policies | All Category 1 contracts subject to limits under "Capital" and "Operating" Deputy Vice-Chancellor (Research) to Director Research, Director Enterprise, Deputy Director Research, and Deputy Director Enterprise - All Category 2 contracts up to $50k (Research and Commercial only) | Within Approved Budget limited to individual transactions under $250k Land & buildings:- Nil Transfer up to $250k from operating budget | Within Approved Budget limited to individual transactions under $250k | Limited to individual transactions under $250k subject to a positive net Division carry forward within the current financial year Excludes land and buildings |
Vice Chancellor, Deputy Vice-Chancellors, Chief Operating Officer and Service Division Heads to Service Division Cost Centre Heads
| Staff | Contracts | Capital | Operating | Carry Forwards |
| Nil | All category 1 contracts subject to limits under "Capital" and "Operating" | Within Approved Budget limited to individual transactions under $75k Land And Buildings:- Nil | Within Approved Budget limited to individual transactions under $75k | Limited to individual transactions under $75k subject to a positive net Cost Centre carry forward within the current financial year Excludes land and buildings |
Vice Chancellor to Divisional Services and Administration staff
| Staff | Contracts | Capital | Operating | Carry Forwards |
| Nil | Nil | Within Approved Budget limited to individual transactions under $5k within assigned Division/School Land And Buildings:- Nil | Within Approved Budget limited to individual transactions under $5k within assigned Division/School | Nil |