A Purchase Card (often referred to as a 'PCard') is a bank issued credit card that is available to employees of the University and its subsidiaries who are permanent or are employed on a fixed-term contract of at least six months.
Purchase Cards provide an effective means of paying for everyday purchases and reducing the reliance on petty cash floats, staff reimbursements, cash advances, and one-off purchases processed through the Accounts Payable office.
Purchase Card eligibility
To be eligible for a purchase card staff members need to meet one or more of the following criteria:
- Frequent or overseas travel in the course of their work
- Responsibility for purchasing significant numbers of minor value goods and services on behalf of the University
- Regular incurrence of small dollar transactions
Information for cardholders and approvers
Prospective applicants and delegated administrators completing Purchase Card coding on behalf of a cardholder are required to complete all relevant training, and be familiar with relevant University policy, prior to a Purchase Card being issued.
- Purchase Card training
- Purchase Card Policy
- Purchase Card Procedure
- Purchase Card Approvers Guide (PDF)
View the FSD Purchase Card eLearning blog for more information and additional user guides
Applying for a Purchase Card
To apply for a purchase card, print and fill out the application form:
Purchase Card application form (PDF)
Scan the completed form and a certified copy of photo ID, and email both to:
Purchase Card Administrator
Accounts Payable Office, Financial Services
Email pcard.admin@otago.ac.nz
Contact the Purchase Card Administration team
Tel +64 3 479 8730
Email pcard.admin@otago.ac.nz