It's important to consider the timeframes and costs for the recruitment of a role. Think about what sort of timeframes are expected for the role and what could realistically be achieved.
Typical timeframes
This is a guide for you to consider. If you require further help with timeframe planning, please contact the recruitment team.
Example 1: Receptionist (replacement, no changes) | Example 2: Senior Lecturer | Example 3: Senior Technician ( new role) | |
| Planning & preparation | 1 week | 2 - 4 weeks | 1 - 2 weeks |
| Job Evaluation | n/a | n/a | 2 - 4 weeks |
| Posting the advertisement | 1 week | 1 - 4 weeks (specialist journals could be longer) | 1 week |
| Advertising period (until closing date) | 1 - 2 weeks | 4 - 6 weeks | 2 weeks |
| Short listing | 1 week | 2 - 6 weeks (incl. long listing and references) | 1 week |
| Arranging interviews | 2 days | 1 - 2 weeks | 2 days |
| Interviews & other assessments | 1 week | 1 week | 1 week |
| Referencing | 1 - 5 days | 1 week | 1 - 5 days |
| Communicating with preferred candidate | 1 - 2 days | 1 - 2 weeks | 1 - 2 days |
| Obtaining approval to appoint | 1 - 5 days | 1 - 2 weeks | 1 - 5 days |
| Preparation of letter of offer and contract of employment | 5 working days | 5 working days | 5 working days |
| Notice period of appointee | 1 month | 3 - 6 months | 1 month |
Budget & costs
The below table provides information on typical costs of different media that may be considered for advertising vacancies, as well as typical total cost per vacancy. Costs are based on University of Otago advertising in 2016.
The Attracting Candidates section of this toolkit provides information to help you decide where your vacancy would be most effectively advertised. The recruitment team are available to provide advice.
Example 1: | Example 2: | Example 3: | |
| Typical advertising cost per vacancy | $400 |
| $1,100 |
| University of Otago advertising | Staff Bulletin and Careers website - all positions $0 | Staff Bulletin and Careers website - all positions $0 | Staff Bulletin and Careers website - all positions $0 |
| Online advertising | NZ/Australia job boards (Seek, trademe etc)
| NZ/Australia job boards (Seek, trademe etc)
International job boards
Industry-specific job boards/bulletins etc
| NZ/Australia job boards (Seek, trademe etc)
NZ/AUS industry-specific job boards/bulletins etc
|
| Print media advertising | Otago Daily Times
| Otago Daily Times
Christchurch Press/Dominion Post
Sunday Star Times
International newspaper
Overseas publications
| Otago Daily Times
Christchurch Press/Dominion Post
Sunday Star Times
Australian newspapers
|
| Interview/assessment expenses (optional) | For example:
| For example:
| |
| Salary | As per evaluated level | As per evaluated level | As per evaluated level |
| Set up costs | Training | Office, specialist equipment, laboratory, support staff | Training |
| Relocation | n/a | Relocation Policy | Lump Sum Guidelines (may apply) |
Key contacts
Recruitment Team
yourcareer@
03 479 8275