Following the conditional approval of any new programme, qualification, major subject or endorsement, the Committee on University Academic Programmes ( CUAP ) requires a Graduating Year Review ( GYR ). These are usually held within three years of the graduation of the first cohort of students.
The Quality Advancement Unit's role is to provide administrative and secretarial support in respect of each GYR .
The GYR Handbook outlines the process in detail including, timeframes, roles and responsibilities and includes tips for completion.
A Self-Review Template is to be completed by the Programme Coordinator and submitted to QAU by 30 April.
Download the Self-Review Template (DOCX)
A GYR Workshop, facilitated by the University's CUAP Representative, Professor Tim Cooper, Dean of Learning and Teaching, offers guidance to Self-Review Coordinators around preparation for GYRs and the types of evidence required.
The 2025 online workshop was held on Monday, 3 March; a recording of the session can be accessed here:
2025 Graduating Year Review Workshop (YouTube)
For further information about your GYR please contact the QAU Reviews Coordinators, Juliet Anderson or Dr Megan Gollop.
Email juliet.anderson@otago.ac.nz or megan.gollop@otago.ac.nz
For more information, or if you have queries about the scheduling of a GYR , please contact Matt Angel or your Divisional Specialist based in Academic Committees and Services, QAU.
Email matt.angel@otago.ac.nz
Academic Committees and Services
Annual Programme Reports
Annual Programme Reports ( APR s) should be utilised to support the GYR process.
Find out more information about APRs
Approval process for qualifications
- Conditional approval
Committee on University Academic Programmes ( CUAP ) conditionally approves proposal of new qualifications, major subjects and endorsements - Annual Programme Reports
Annual Programme Reports ( APR s) required by the University for each year following the year of introduction up to the Graduating Year Review ( GYR ) - Graduating Year Review
Normally within three years of the graduation of the first cohort of students from a programme
The GYR is the final stage in confirming approval for the programme - GYR schedule
A Specialist, Academic Committees and Services (ACS ) from the Quality Advancement Unit (QAU) receives the list of programmes scheduled for GYR for the following year from CUAP - GYR process
The QAU Review Team manage the internal GYR process from here up to submission of the GYR Reports to ACS Divisional Specialists - Divisional Boards
PVC refers GYR Report to the Divisional Board for discussion
PVC returns GYR Assessment Form and final GYR Report to ACS - Academic Committee
GYR Reports and GYR Assessment Forms are considered by the Academic Committee - GYRs submitted to CUAP
ACS submit all the GYR Reports to CUAP - CUAP
CUAP meets to consider GYR Reports and confirm final approval of the programmes under review