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General contact details should be set out in the order outlined below with no punctuation and only one space after the subheading (e.g. Tel, Mob, etc.). Use only those details relevant to your writing. Phone numbers, email addresses and URLs should be hyperlinked on the web.

Freephone 0800 889 900 (within New Zealand)
Tel +64 3 479 1100
Mob +64 27 479 1100
Fax +64 3 479 5417
Email joe.bloggs@otago.ac.nz
Web otago.ac.nz

Email addresses

Capitalise the 'E' only when it is the first word in a sentence, or when used for contact details. Email addresses should be kept on one line wherever possible.

Use only the email address itself as the link text when writing for the web and avoid using capital letters within the address.

Telephone numbers

The following are acceptable formats for telephone numbers:

479 1100
479 1100 ext 8567
03 479 1100
021 279 110
64 3 479 1100
64 21 279 1100

Choose the best option for your particular audience so they know which prefix to use. Including prefixes makes dialing easier for mobile users. The international format (+64 3 479 1100) is the preferred format when writing for the web.

About the Writing Style Guide

This guide is designed to help ensure writing style – whether for internal or external audiences, written for print or online – is consistent and maintains a professional standard across the University. It is not designed for academic writing.

Feedback

Please send any feedback – including reports of errors or requests for changes – to writing.style@otago.ac.nz

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