University of Otago Functional Classification Scheme

Select from the Alphabetical List:

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

Select from the Function  / Activity Descriptor Tree:

Home

ACADEMIC PROGRAMME MANAGEMENT

ALUMNI RELATIONS MANAGEMENT

AUDIT AND QUALITY MANAGEMENT

FINANCIAL MANAGEMENT

GOVERNANCE AND STRATEGIC MANAGEMENT

HEALTH AND SAFETY

HUMAN RESOURCES

INFORMATION MANAGEMENT

LEGAL SERVICES

OPERATIONAL MANAGEMENT

PROPERTY AND FACILITIES MANAGEMENT

PUBLIC AFFAIRS AND COMMUNICATIONS

RESEARCH MANAGEMENT

STUDENT ADMINISTRATION

STUDENT SERVICES

Purpose

This scheme provides the basis for staff to develop file classification structures in their own areas (for both paper and digital records) by presenting a shared file structure that areas can adapt and extend at the lower levels.

The scheme is also intended to guide staff in making retention and disposal decisions by linking records with our General Disposal Authority (GDA).

The scheme will be promoted to the designated Records Officers but available to all staff for comment and eventual use.

Classification Elements

The elements of this hierarchical Classification Scheme are:

• Function - the broadest units of business
• Activity Descriptor - processes or groups of tasks undertaken within each function
• Sub Activity Descriptor - subprocesses or groups of tasks within each activity
• Subject - topics or subjects of business activity.

Example Classification

Further information

• What is a Classification Scheme?
• Why do we need an organisation-wide Classification Scheme?
• Why does the Classification Scheme look like this?

Feedback

We are seeking feedback on the classification scheme for a period of 6 weeks from Monday 25th July through to Friday 2nd September.

Please use this form to provide feedback.