University of Otago Functional Classification Scheme

Agenda & Minutes  (Subject)

Action for Committees of Council agendas and minutes: Archive 10 years after date of last action. USE GOVERNANCE & STRATEGIC MANAGEMENT - COMMITTEES OF COUNCIL.

GDA Reference: 5.2.1. Note this is for major committees and working groups. For sub committees, ad-hoc committees and or working parties see 5.2.2.

Action for Governance-level Working Party agendas and minutes: Archive 10 years after date of last action. USE GOVERNANCE & STRATEGIC MANAGEMENT - WORKING PARTIES & GROUPS

GDA Reference: 5.2.1.

Action for Elections agendas and minutes: Destroy 3 months after declaration of result.
USE GOVERNANCE & STRATEGIC MANAGEMENT - COUNCIL - ELECTIONS

GDA Reference: 5.5.1.

Action for Operational-level Committee agenda and minutes: Destroy when no longer administratively required. USE OPERATIONAL MANAGEMENT - OPERATIONAL COMMITTEES

GDA Reference: 5.2.2. Cross reference to 5.2.1 (Archive 10 years after date of last action). The reporting lines for individual committees (for example the Library Advisory Committee, major Faculty meetings) will need to be examined in order to determine the most appropriate mapping.