University of Otago Functional Classification Scheme

Correspondence  (Subject)

Action for Reporting Correspondence: Destroy 2 years after date of last action.

GDA Reference: 2.7.1.

Action for Committee Correspondence: Destroy when no longer administratively required.

GDA Reference: 5.2.2. This applies to minor sub committees, ad hoc committee and and/or working parties.

Action for Elections Correspondence: Destroy 3 months after declaration of result.

GDA Reference: 5.5.1.

Action for Research Funding Correspondence: Destroy 7 years after date of last action.

GDA Reference: 13.4.1.


Action for Correspondence related to University-Managed Accommodation: Destroy 7 years after date of last action.

GDA Reference: 15.1.2.

Action for Working Party Correspondence (both Governance and Operational level): Archive 10 years after date of last action.

GDA Reference: 5.2.1.